How Protech won back 2.5 hours of consultant time weekly with Access Vincere Evo

Since 1988, ProTech has specialised in finding top talent across engineering and life sciences. With thousands of candidate records and a reputation built on quality relationships, they faced a critical challenge: consultants were drowning in admin, data quality was eroding team trust, and their CRM had become a liability rather than an asset. By implementing Access Vincere Evo's intelligent automation and AI-powered tools, ProTech freed consultants from manual verification work, restored confidence in their database, and positioned themselves to handle higher volumes without increasing headcount - all while protecting the personal touch that defines their brand. 

Medium (15-50) UK & EMEA

Posted 03/12/2025

From data chaos to placement engine in one week 

What if your biggest asset - a database with 60,000 candidates built over decades - had become your biggest liability? For ProTech, a UK-based STEM recruitment agency, that's exactly what happened. Consultants spent more time verifying outdated data than placing candidates. The solution? Access Vincere Evo transformed their CRM from a source of frustration into a competitive advantage with measurable impact in just seven days. 

Discover how ProTech put people before admin and won back 2.5 hours of consultant time weekly with Access Vincere Evo. 

  • Industry: STEM Recruitment (Engineering & Life Sciences)
  • Company size: 25-50 employees 
  • Founded: 1988
  • Location: United Kingdom
  • Website: https://www.pro-tech.co.uk/ 

Challenge: When your recruitment CRM becomes the problem 

For Samantha Morgan, Managing Director of ProTech Recruitment, every hour spent on data verification was an hour not spent understanding candidate motivations or client needs. 

  • Admin burden crushing productivity: Consultants spending hours on manual data entry, duplicate checking, and verification instead of building relationships with candidates and clients.
  • Trust deficit undermining performance: Team losing momentum due to unreliable data, with consultants second-guessing every search result and wasting time cross-checking information they couldn't trust.
  • Rising costs without ROI: Heavy reliance on expensive job boards to find candidates who were already sitting in their database - if only they could be found reliably.
  • Quality at risk: Inconsistent processes and incomplete records threatening the professional brand reputation ProTech had spent decades building. 

I think when there is all of that information that you can't rely on, the team just lose momentum. So I guess we found that clean data is more trusted. It's trusted by us all.

Samantha Morgan  ProTech

Solution: Why ProTech chose Access Vincere Evo

Access Vincere Evo is an all-in-one recruitment platform combining a recruitment CRM, an applicant tracking system, and AI-powered automation tools. Trusted by 22,000+ recruiters globally, the platform helps recruitment agencies achieve 2× more placements and fill roles 38% faster through intelligent automation that augments rather than replaces recruiter judgment. 

For ProTech, adopting AI couldn't mean losing their human touch. Their competitive advantage lies in consultative service and understanding candidate motivations beyond skills matching. 

I think for us, we just want to be helpful. You know, of course it's about making placements and giving your client what they've asked for, but we want to share the market insight, salary trends. We want to give them real advice as well. It's not just about 'this person's got the right skills, they match that job.' They want the career advice. They want to know that this position is right for them. So, we really take the time to understand what motivates them and match them to the right role where we know they can thrive.

Samantha Morgan ProTech

The Results: Week 1 and beyond 

Time freed for relationship-building 

Within the first week, consultants noticed something fundamentally shift: they had time to think. Time to ask candidates about motivations beyond skills. Time to understand what would actually make someone thrive in a role versus just filling a position. 

"It's not just about speed. If consultants can spend more time talking to candidates or clients and building those relationships - that's just so important." 

The mechanics are simple: eliminate 30 minutes of duplicate checking and data verification per day, and consultants gain 2.5 hours weekly for meaningful conversations. Multiply that across a team, and suddenly there's capacity for a consultative service that differentiates ProTech in a crowded market. 

 

Team buy-in driving momentum 

Excitement is contagious in small teams. When early adopters saw duplicates vanish and search results they could trust, scepticism shifted to enthusiasm.  

The consultants are excited. If they're buying in, they're going to put their all into it - and that's given an uplift in productivity.

Samantha Morgan

Looking ahead: Strategic advantages 

For ProTech, technology hasn't replaced relationships, it's strengthened them. With Access Vincere Evo, their CRM evolved from a static database into a true placement engine, giving consultants the capacity to do more with the same team. 

ProTech's results align with broader Access Vincere Evo customer outcomes: 

  • 50% increase in consultant speed-to-competency 
  • 25% reduction in operational costs through process efficiency and reduced external sourcing
  • 3-5% improvement in candidate conversion rates from faster, more professional submissions
  • 2× more placements per consultant when fully adopted
  • 38% faster time-to-fill across customer base 

Ready to see Access Vincere Evo in action? 

Book a demo