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Features

Put clients in the driver's seat

Your clients get their own unique login, and can access everything they need 24/7: from documents, contracts, invoices and much more.

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Integrated with the LiveList™

Your client's home for candidate information. One-click access to a workspace where they can review and rate Candidates, arrange interviews and collaborate with you.

Secure & easy file sharing

Give your clients convenient "always-on" access to documents from resumes and certifications to contracts and invoices.

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Your brand
front and center

Deliver a seamless experience from your website to the portal with your custom domain, logos and brand colors.

Integrated with SignRequest

Send, review & sign contracts, all from within the mobile-optimized portal.

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Differentiate your recruitment service.

Modernize the client experience from start to finish.

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Give clients a first impression with video

Review interview videos parallel to Candidate CVs with on-demand video playback.

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Real-time ratings & feedback

Clients can rate candidates based on competencies you set. 

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Access invoices

View & filter invoices within the portal. Easily export data for the back office team.

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Approve worker timesheets

Using TimeTemp? Allow clients to convenient access to review timesheets on the portal.

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Request callbacks

Be the easiest one to work with. Let clients send you a message to request a call.

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Receive new jobs

Client can submit new jobs to you directly. Requests from the portal syncs into Vincere, ready for you to action.

Ready to meet your new

Recruitment OS?

Recruitment terms & glossary:

1.

Recruitment Client Portal for Staffing Agencies: 

A client portal is a gateway that allows clients to access certain information of a project – including documents, messages, latest updates, billing, scheduling, and more. As a central “hub” where items are stored for everyone to access and work on, it ensures that communication is always transparent – and no relevant stakeholder is left out/ missing any important update.

Client portals for recruitment agencies are built to serve as a secure connection between staffing businesses and their clients. With one, every team member can safely access essential information in the recruitment CRM system and perform tasks (e.g: add notes; confirm shortlisted candidates) – without the risk of exposing/ interfering with any important data points.

2.

Why recruiters need a client portal?

Transparent and ongoing communication is an essential component of client relationship management. Given the dynamics of the current business world, digital transformation is now a must – in order to maintain consistent interaction and meaningful relationship with clients. That means it’s time to renovate your recruiting operation process with the help of a good recruitment agency software.


These days, most staffing software developed by SaaS providers come with various functions – among which client portal is a common one. Recruitment portals provide a perfect solution to “automating” the management of relationship with clients.

3.

What are the benefits of recruitment client portal?

Maintaining communication in the “classic” way (i.e: via emails/ phone calls) is a nightmare for businesses who need to scale up. Your time is better spent on planning, making deals, and similar strategic tasks that bring the most value to both the business and the client. With a recruitment client portal, updates are made automatic – hence, no longer will you have to bounce bath and forth to keep things on track.

By having the workload for admin tasks reduced, recruiters have more time (and resources) to focus on building relationships. This opens a window for more deal chances and better engagement with clients – hence a potential rise in incoming revenue.

As stated above, client portal for recruitment agencies provide a secure gateway for every stakeholder to access information – without the risk of losing/leaking any critical information. Just make sure that your SaaS provider is a reputable one that has been in the industry for long.

Improve recruitment operations

Ensure data security

Enhance business profitability

4.

Recruitment client portal - Best practices

Digital transformation has never been easy – both from a recruiter and from a client’s perspective. Setting up an online agent recruitment portal is going to take tons of time for training from your customer’s calendar. If you are unable to prove that the new technology will work - or that there’s any long-term benefit, chances are your customers will not be so willing to co-operate.
 

As a recruiter, your job is to demonstrate the various benefits of adopting recruitment software with client portal - including better transparency into the recruitment process, faster onboarding, and reduced risk of losing track of messages.

 

Persuading your customers to adopt a client portal is just the beginning - you need to make sure that they are ACTUALLY using it. Constant communication is key to this - you are expected to provide training and regular updates on the latest results/ functions.

 

Recruitment analytics play a critical role in your success as a recruiter. Staffing agencies should always keep an eye out for KPIs of your client portal’s success - such as:

  • Number of clients with login information

  • Device usage (mobile and desktop)

  • Number of candidates sent by portal versus that by email

  • Reduction in the number of emails with resume attachments

  • Time-to-hire reduction

  • Number of clients retained

  • Reduction in the ratio of sendouts to placement

  • etc.

  • Be prepared for client objection

  • Maintain engagement with customers

  • Remember to measure metrics

5.

Introducing Vincere client portal

Relationship management is critical to your success as a recruiter. In order to stay competitive in the staffing industry, you need to constantly communicate with your customers - while at the same time finding strategies to accelerate organizational agility. Adopting an online agent recruitment client portal is a step you can take towards this.
Vincere’s client portal is designed specifically to cater for recruitment agencies who need to manage various customers. Our client portal is integrated with our recruitment agency software right from the beginning - hence, no customized coding is required. All information is synced; as a result, collaboration bec

 

What’s in it for your clients?
✓ no more shuffling between emails and searching for lost documents
✓ ability to accept / reject candidates and schedule interviews directly
✓ remove rejected candidates and forward the list internally
✓ check the status of each candidate
✓ rate and add comments directlyomes much easier - and the chance for winning placements is much higher as well.

 

What’s in for you?
✓ increased efficiency: shortlist and send candidates in bulk over to your clients
✓ absolute control: attach the document of choice and the right executive briefs for each candidate - you decide what you share with clients
✓ enhanced branding: upload your logo so that it matches your company’s branding
✓ enhanced collaboration: get notified and respond to comments quickly

 

Check out our client portal guides here: