Online timesheets for recruitment agencies
Our online timesheets for recruitment agencies could be just what you’ve been searching for if you’re tired of chasing down timesheets and fixing invoicing errors. It plugs straight into your recruitment database, making it easy to capture employee hours, streamline payroll processes, and ensure accurate invoicing for your clients. That gives you more time to focus on what you do best: finding great talent.
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Effortlessly automate your recruitment agency timesheets
Automate the entire time tracking process, from start to finish. Your clients and candidates gain access to online timesheet software, which means they can view and submit their timesheets in just a few clicks. Say adios to manual data entry, and embrace the convenience of automated recruitment time tracking!
Ensure your agency’s compliance
Our recruitment agency timesheet software helps you manage and automate the entire document verification process. Ensure that your contractors and temps are fully compliant before booking them into assignments, preventing you issues further down the road.
Clock in & out with ease
With Vincere DoorClock, you can set up multiple clocking in systems to manage attendance at your client offices. Contractors and employees can clock in using passcodes or via QR codes, meaning you get reliable data on when and where people clocked in. From here, the online timesheets are automatically populated, saving you even more time.
Recruitment timesheets available whenever, wherever your workers are
Whether they're in or out of the office, our mobile app has everything your workers need to submit their timesheets online. Functionality includes reminders and push notifications that prevent timesheets getting left empty.
Get full visibility with recruitment timesheet analytics
Get a complete picture of your temp & contractor timesheets in real-time.
With recruitment analytics, you can see how much money you're making today, and gain insights into the future recruitment pipeline too, so you can make sure your business continues to grow.
Core features of our online timesheets for recruitment agencies
A feature stack built to give recruiters & managers the power to know their workforce inside out, and for workers to submit timesheets & get paid accurately on time.
Set up complex pay rules
Configure general pay rates, rule exceptions and overtime matched to contract terms.
Simple & intuitive interface
One simple interface to copy shifts, add breaks, book time offs and submit expenses via mobile or web.
Pre-configure timesheet formats
Configure time intervals, timesheet cycles and 'start of week' to suit your requirements.
Fast & easy approvals for managers
Managers are notified once timesheets or time offs are submitted and can approve quickly via email.
Customise PTO & expense codes
Create your own leave types, expense categories and claim limits.
Complete visibility & control for recruiters
Check in on what's happening in real time and take user actions to keep things moving smoothly.
Track multiple projects simultaneously
Create and monitor projects to keep them on-track, on-time and within budget.
Go from timesheet to invoice in seconds
Approved timesheets auto-generates invoices ready for you to review & send.
Integrate with your recruitment database
Sync timesheet data directly with your recruitment database for seamless tracking.
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Recruitment timesheets FAQs
Is the system compliant with GDPR regulations?
Yes, our timesheet system is designed with GDPR compliance in mind. We provide the necessary tools and security to help your agency meet its obligations, including secure data storage, strict access controls, and features to manage data subject rights. Your agency is responsible for how the system is used to ensure full compliance.
What kind of information is available to recruiters?
You can view the following:
- timesheets (submitted, unsubmitted, approved, rejected)
- leave requests (with details, including reason for leave or whether it's approved or not)
- jobs you have placed candidates at
- contracts and active employees
- companies you have placed candidates at
- projects (e.g to separate assignments or to allocate the employees’ time to a certain project they are working on)
Can I customise timesheet fields?
We offer enhanced customisation options for a more tailored user experience. You can rearrange columns to create a personalised table layout or show or hide specific columns based on your preferences.